With the appropriate permissions, the Nabu Pro application allows supervisors to create other supervisor accounts within the platform.

In order to create a new supervisor, you must first head on over to your Account options and select Supervisors :

This will bring you to the Supervisors page, where you can see all the supervisor accounts with their name, email, status, and their assigned permission groups. From here, you can navigate to the page options and select the second option available to create a new supervisor account :

This will open the Add Supervisor window. Here, you will first be presented with the option of creating a supervisor from an existing user if applicable, or to create a new supervisor from scratch.

• If you already have a user account created for your supervisor, you can simply select their name from the dropdown list and submit your choice.
• Otherwise, you will have to enter the supervisor's first name, last name, and their email address in order to create a new account.

The second step when creating a supervisor is to assign them to their permission role(s).

The last step to finish the creation of a new supervisor is to assign them to their group(s).

Finally, click on Finish in the lower-right corner to complete the account creation process.

The Nabu Pro platform includes a special supervisor role specifically designed to be used by external auditors. To add an external auditor, navigate to your Account options and select Supervisors :

This will bring you to the Supervisors page, where you can see all the existing supervisor accounts under the main tab. From this list, Super-Admins can switch a regular supervisor into an external auditor from the Actions menu on the right side :

Once the change has been made, you will be able to find the supervisor under the External auditors tab of the Supervisors page.

The Nabu Pro application allows supervisors to set automatic filters by groups, which will be applied to all your resources tables.

In order to do so, you must first head on over to your account options. You can access this page by clicking on your account icon in the upper right corner of your application, and selecting the first option available :

In the My Account page, go to the My Groups section located below. Check the option Automatically filter resources by my preferred groups, and click on Save to apply the changes.

If done correctly, you will notice as you navigate within the application that your table items are automatically filtered by your preferred groups :

The Nabu Pro platform allows supervisors to manage their preferences for email notifications.

To do so, navigate to your account options. You can access this page by clicking on your account icon in the upper right corner of your application, and selecting the first option available :

In the My Account page, you will find the Email Preferences section located in the middle of the page. From here, you are able to select which type of email notification you wish to receive from the platform :

Supervisors can receive notifications where the content is filtered to fit their needs. To do so, they need to set their group preferences in their profile. (see the previous FAQ entry for instructions).

When you create a new user within your Nabu Pro application, you will first be presented with two different account types to choose from :

Contractual :

The Contractual account type is meant for users who will use the platform temporarily.

• Only a limited amount of contractual licenses can be added to your platform.
• Contractual licenses are billed monthly. The monthly cost for contractual licenses is higher than employee licenses.
• Contractual licenses allow cost savings for users that will use the platform for up to 4 months.
• For users who will use the platform longer, employee licenses are more cost-effective.

Employee :

The Employee account type is the normal account type and is meant for regular users.

• There is no limit to the number of employee licenses that can be created.
• Employee licenses are billed annually.
• Employee licenses can be transferred to another user after they have been vacated. For more details, refer to the Supervisor Guide.

When you create a new user within your Nabu Pro application, you will be presented with two different licenses to choose from :

Communication :

The Communication license allows end users to get access to the organization's memos which are sent within the Nabu Pro application.

• Users with this license will be able to use the Dashboard and Memos section of the User application.
• These users can also be assigned to Groups to facilitate management.
• Supervisors will be able assign memos to these users within the application, which allows them to automatically track when the memos are read, as well as setting automated reminders.

Control :

The Control license allows end users to get access to all the features included with the Communication license, in addition to the document and training tracking features.

• Users with this license will be able to use all sections of the User application.
  (Dashboard, Trainings, Documents, and Memos)
• Supervisors will be able to assign internal trainings for these users to take within the application, which will automatically generate a certificate upon successful completion by the user, as well as tracking the time taken for the theory and exam sections of the training.
• Supervisors will be able to assign external trainings to be completed by these users, which will automatically remind them of their imminent expiration and provides supervisors with an easy system to approve submissions.
• At last, supervisors will also have the ability to assign documents to these users, which will also be automatically tracked for eligibility while sending automated reminders for both users and supervisors at every renewal cycle.

In order to view a user's completed unassigned items and previously read memos, you must first head on over to that user's information page. From this window, you will be able to access the options menu in the upper right corner. You can then select the first option available :

This will open the Completed Unassigned Items and Read Memos page for the user. Here, you will find the list of all previously assigned items, including trainings, documents and memos. You can use the filter fields located above to search for items within the list.

From this page, you can click on any of the previously assigned items to open the user's history page for that item. From this window, you have access to the same features and options available in a user's history page for assigned items.

It is possible for supervisors to generate a report including users' previously assigned items. For more details, see: User Compliance Report.

For details, see the previous FAQ entry above.

The Nabu Pro application allows supervisors to use numbers in the Title field when creating a training or document. If you wish to sort items in your lists by numerical order, you will need to do the following :

• Enter the number as the first element in the item's title.
• Use the same total number of digits for each number used.

The Nabu Pro application allows supervisors to determine how the expiration of trainings or documents is calculated for each item that requires periodic renewals. This makes it possible to properly align the platform's automatic tracking features with the reality of your company's regulatory requirements.

When creating a new article in the Nabu Pro application, you are required to set the Validity Period in Months. This represents the duration for which the eligibility of a user is maintained upon successfully completing the item. Entering a value greater than 0 in this field will reveal a new field located just below. This is where you can choose the Expiration Calculation type for the item you are creating.

There are four different expiration calculation types available :

1. Expiration Based on Last Renewal Date: The expiration date is based on the last time the item was completed. Using this calculation type, the new expiration date will always be set at the same date as the last attempt successfully completed by a user, offset by the number of months you set in the field Validity Period.
   • Example: For a yearly training that was completed on March 20th 2020, the next deadline is set to March 20th 2021.
     
     
     

     Expiration Based on Last Renewal Date
     
     If it is renewed the next year on February 25th 2021, then the following deadline will be February 25th 2022.
2. Predefined Date Expiration: The expiration date always occurs on the same date in the cycle regardless of when the document or training was last completed, offset by the number of months you set in the field Validity Period. Documents such as driver's licenses that renew on the user's birthday fall into this category.
   • Example: For an official document such as a driver's license renewed every year, the expiration date is always based on the driver's date of birth. Regardless of when the license is issued, the expiration must be set to the user's date of birth, as indicated on the document.
     
     
     

     Predefined Date Expiration
     
     When the document is renewed for the next year, the expiration date will remain on the user's date of birth, regardless of when the license was renewed.
3. Fixed Date Expiration: The expiration date is scheduled for the same day as the first successful attempt submitted by the user, offset by the number of months you set in the field Validity Period, as long as the renewal attempt is made during the availability window for the item and before the expiration date.
   • Example: For a yearly training that was initially completed on March 20th 2020, the next deadlines will be on this same day every year if the renewals are done within the appropriate time window.
     
     
     

     Fixed Date Expiration
     
     If the training is renewed on February 27th 2021, the following deadline will still be March 20th for the year 2022, as long as the training is renewed before the expiration date and after the start of the item's Availability period for the user.
   If a new successful attempt is made for the user outside the availability window for the item or after the current expiration date, the new expiration date calculated will be based on the same day as that last successful attempt from this point on, without considering the other previously completed attempts. For more detailed information about renewals, see: How are renewal dates impacted by the availability window?
4. Expiration on First of Next Month: The expiration date is set to the first day of the month following the initial completion date of a successful attempt by the user, offset by the number of months you set in the field Validity Period, as long as the renewal attempt is made during the availability window for the item and before the expiration date.
   • Example: For a yearly training that was completed on March 20th 2020, the following deadlines will be on the 1st of April every year if the renewals are done within the appropriate time window.
     
     
     

     Expiration on First of Next Month
     
     If the training is renewed on February 27th 2021, the following deadline will still be April 1st for the year 2022, as long as the training is renewed before the expiration date and after the start of the item's Availability period for the user.
   If a new successful attempt is made for the user outside the availability window for the item or after the current expiration date, the new expiration date calculated will be set to the first day of the month following that last successful attempt from this point on, without considering the other previously completed attempts. For more detailed information about renewals, see: How are renewal dates impacted by the availability window?

Changing the expiration calculation of existing items

You can also modify the expiration calculation of your previously created items by navigating to your Trainings or Documents section of the application from the side menu, and then selecting the training or document for which you want to change the expiration calculation. From the window of the item of interest, you can find in the page options the Edit Training or Document Information feature located near the bottom of the list :

This will bring you to the Edit Training Information or Edit Document Information page. From here, you can adjust the expiration calculation and the validity period of the article to match the eligibility requirements dictated by the regulations in your industry.

The Nabu Pro platform provides automatic tracking of the expiration dates for each item that requires periodic renewals, which is calculated based on their expiration type:

• Expiration based on last Renewal & Predefined Date Expiration - Renewals are calculated based on the last completed attempt only.
• Expiration on the First of Next Month & Fixed Date Expiration - Renewals are calculated based on previously completed attempts and the Available for Completion window.
• For more details about expiration types, see: How are expiration dates calculated?

When creating a new article in the Nabu Pro application, you are required to set the Available for Completion Window :

The Available for Completion Window represents the number of days before the expiration date (or initial deadline) during which users can access and complete the training or document.

Example: For an item that has an availability window of 30 days, if a user is set to expire on July 25th, the item will become available for them to complete on June 25th of the same year :

The Available for Completion Window also acts as the period of time during which renewals are expected to be made. The Nabu Pro platform considers any completed attempt that was made within this window to be part of the existing sequence - Therefore, the expiration dates for renewals completed within the availability window will remain based on the expiration from the first attempt in the current sequence :

On the other hand, when a renewal occurs outside of its expected completion window, the system will calculate a new expiration date in order to maintain compliance with regulations. This applies to both late renewals by users, as well as retroactive attempts added by supervisors that were completed prior to the item becoming available for the user :

In order to extend a user's eligibility, you must first head on over to the history page for the training or document of the user in question.

From the history page, you can access the options in the upper right corner, and select Extend Eligibility. This will open a modal allowing you to provide the new expiration date along with the justification and the relevant documentation :

In order to invalidate a user's training attempt or document entry, you must first head on over to the history page for the training or document of the user in question.

From the history page, you can access the options in the upper right corner, and select Invalidate Eligibility. The invalidation will cancel the latest valid training attempt or document entry. The supervisor doing this must provide a valid reason for this action.

Invalidating an attempt will consequently update the user's eligibility status based on the previous valid entry. If there are no previous successful attempts, the user will be considered as expired immediately. However, it is possible to provide the user with a grace period before he is considered expired once again when invalidating the attempt.

The following video demonstrates how to complete this action :

Invalidate training attempt or document entry

Batch Invalidate

It is also possible to invalidate the eligibility of multiple users simultaneously for a given training or document.

To do so, start by opening the information page for the item in question. Click on the page options in the upper right corner, and select Invalidate Eligible Users. This will open a modal in which you must provide the reason why the eligibility of users is invalidated. You then have the option to invalidate all users that are currently eligible, or select individually each user to invalidate.

Once again, it is possible to provide the users with a grace period before they are considered expired in the system when invalidating their attempts.

Nabu Pro includes configuration options made specifically to provide managers with the ability to maintain the existing renewal sequences of employees.

For items with an expiration calculation configured as Fixed Date Expiration and Expiration on First of Next Month, the date for upcomming renewals is affected by the user's historical sequence. Therefore, when adding a user's first historical attempt for such an item in the platform, a unique option is made available for supervisors to set a custom renewal date :

To ensure the validity of the information provided and to minimize the risk of errors, the system will verify if the provided date is compatible with the item's current configuration. If your suggested expiration date is rejected, please make sure that the Availability Window period for the item is set correctly.

Starting from 2021-04-04, your Nabu Pro application is continously tracking all the modifications made to your trainings and documents (excluding assigned users and groups) and is logging them in the Changes History page for the item in question.

You can find this feature by first navigating to your Trainings or Documents section of the application from the side menu, and then selecting the training or document for which you want to see the changes made. From the window of the item of interest, you can find in the page options the Changes History among the first options available in the list :

This will bring you to the Changes History page. Here, you will be able to see the full list of all modifications that were made for the item in question since April 4th, 2021.

From this window, you can use the search filter located above the table to find specific changes based on the author, date or the content of the note. Alternatively, you can use the filter checkboxes below the search field to display only modifications for a specific type of change (version tag, created, updated or deleted).

You can click on any of the changes in the list to display additional details. This is especially useful for modified item properties, where you are able to see precisely which fields were changed, as well as the previous and new value assigned for each field that was modified :

Using Version Tags

The Changes History page allows you to create version tags for your items, allowing supervisors to easily differentiate between the different versions of their training or document. This feature grants supervisors the ability to track all the changes that were made to the item between different versions, and makes it possible to generate a PDF report including all modifications that were made for each version.

There are two methods for supervisors to create a version tag within the application :

1. From an item's Changes History window, click on the button Tag a Version located in the upper-right corner, below your account options. This will bring you to the Tag a Version window. On this page, You can enter a name (or number) to identify the version you are creating. Using this method, you will need to specify the date of the last modification made for the version you are making. Finally, you are required to provide information in the field Summary of Changes, which should provide the relevant information required for auditing purposes.
2. Alternatively, you can create a version tag by going to the last modification made within the table for the version you wish to create, and clicking on the button located to its right. Doing this will automatically populate the date field in the Tag a Version window to match the modification chosen from the list. You can then enter a name to identify the version, and include the relevant details required for auditing purposes in the Summary of Changes field.

Once you have created a version tag for an item, you will be able to generate a PDF of the changes made for that specific version. In order to do this, you must click on the version tag in your List of Changes and Version Tags, and then click on the button Generate PDF located on the lower-right side of the pop-up window :

The following video demonstrates how you can use this feature in your Nabu Pro platform :

Changes History

The Nabu Pro platform allows supervisors and users to generate certificates of completion for all the training attempts that were successfully passed. To unlock this feature, you must have an instructor assigned to your internal training. The next section explains in detail how to create your instructors, followed by methods for assigning your instructors to trainings.

Creating an Instructor

The Nabu Pro application allows supervisors to create instructors within the platform. These instructors can then be assigned to your internal trainings. An instructor must be assigned to your internal trainings in order to generate certificates of completion for successful exam attempts.

To create a new instructor, go to your Trainings page, then click on the page options in the upper right corner and select Certificate Settings.

Once you are on the Certificate Settings page, you will be able to create a new instructor by going once again to your page options, and selecting the second option available :

This will bring you to the Create Instructor page. Here, you can simply enter the new instructor's name, title, and add an image of their signature. Click on Next to select the items to assign to the instructor. Finally, click on the Finish button to create the instructor.

You can see a preview of the certificates that will be generated when this instructor is assigned to your internal trainings. To do so, click on the template link that can be found in the confirmation message at the top of the page once your new instructor is successfully created.

Assign instructor to a particular training :

In order to assign an instructor to an internal training, you must first head on over to your Trainings page, and select the training in question. From the Training's page, go to the page options in the upper right corner and click on Edit Training Information :

This will bring you to the Edit Training Information page. Here, you can select the certificate instructor for the training from the dropdown list in the appropriate field. Click on the Save button to apply your modifications.

Assign instructor to multiple trainings :

In order to assign an instructor to multiple internal trainings, you must first head on over to your Trainings page. From this window, access your certificate settings by clicking on the page options in the upper right corner, and selecting Certificate Settings.

Once you are on the Certificate Settings page, click on the name of the instructor to which you want to assign trainings. You will arrive on the certificate instructor page. Go to the page options and select Edit Trainings.

This will bring you to the Edit Certificate Trainings page. Here, you are presented with the list of current trainings assigned to the selected instructor, in addition to your internal trainings not assigned to an instructor yet. You can simply select the desired trainings to which you want to assign the instructor, and deselect any trainings to be unassigned. Click on the Save button to apply your modifications.

Generate Certificate

Once an instructor is assigned to your internal training, you will have the ability to generate certificates of completion for users' successful attempts. For more details, see: Exporting data.

The Nabu Pro application is configured to send email notifications automatically to both users and supervisors. The triggers vary based on the type of item, actions performed and groups assigned.

Trainings & Documents

Memos

Targeted Supervisors

The Nabu Pro platform automatically filters which supervisors are targeted by the alerts listed above. This is based on the supervisor's permissions, their assigned groups, as well as the groups assigned to the users and items concerned.

The alerts are sent to supervisors based on the following hierarchy:

1. Supervisors with required permission & groups in common with the user and item
2. Supervisors with required permission & groups in common with the user only
3. Supervisors with required permission & groups in common with the item only
4. Dedicated supervisors for the item with required permission & Super-admins

With your Nabu Pro application, you have the ability to set up your trainings and documents so that they will never be considered expired once a user has successfully completed them once.

When creating or editing a training or document in the platform, you will be presented with multiple fields to populate in order to properly configure the item for automated tracking. In order for the item to have no expiration date, you must enter the value "0" in the field Validity Period in Months :

Once your new element is successfully created or modified, you can validate that the item will not expire by looking at your Item's information page. Under the general tab, you will see that the Validity Period for your item displays Never Expires. This confirms that the eligibility of users assigned will not expire after a successful completion attempt, unless a supervisor invalidates their eligibility.

The Nabu Pro platform provides you with the ability to create internal trainings for open-book exams.

Navigate to the internal training you want to make into an open-book exam. Go to the page options and select Edit Training Information.

This will bring you to the Edit Training Information page. Here, you can add the content made available for users in the Reference Material tab.

Going back to the Information tab, you have the option to ask the exam questions randomly, or in order. Select the option that you prefer by checking the Ask Questions in Random Order option or by leaving it unchecked. You can also set how many questions are asked out of all questions added to the training by setting the amount in the Number of Questions Asked field. Finally, click the Save button to save the changes.

For more details about how to create and edit the exam questions, see the Edit Questions Page.*****

With your Nabu Pro application, you have the ability to create your own internal trainings with only video as theory content.

However, if you have tried to add a video as the slides for a training, you might have noticed that it does not work. This is because the slides have to be in PDF format. So how can you add a video as the theory content for an internal training?

To do so, you will need to add at least one slide to your internal training. This is because video content can only be added as slide media.

Navigate to the internal training you want to add the video content to. Go to the page options and select Add Slides:

This will bring you to the Add Slides page. Here you are able to add the slide(s) that will appear as the background for your video content.

Once the slides have been added successfully, you are redirected to the training's page. A contextual window will appear to confirm that the slides have been added and to provide you with the next steps. Select the Add more interactions with slide medias option. You can also access this from the page options.

Now on the Edit Slide Media page, you are presented with a grid view of your slides. Select the slide for which you want to add the video and click on the Edit icon. This will open a contextual window listing the medias added to the slide, if any. Click on the Plus icon to add a new media.

A second contextual window will appear to create the slide media. First, set the type of the media as an attachment from the dropdown menu. Then, click on the Plus button to add the video file, or drag and drop the file in the attachment window. You can also edit the title of the media file if you wish. Finally, select the Autoplay option to start the video automatically when users view the slide.

The Nabu Pro application allows supervisors to track the renewals of recurrent documents and certifications automatically.

The following are some configuration templates to help you setup proper tracking of your official documents within Nabu Pro :

Driver's License (Quebec)

To properly track all possible scenarios that can occur with driving licenses in Quebec, two documents are required :

Passport (Canada)

To properly track all possible scenarios that can occur with passports in Canada, two documents are required :

Restricted Area Identity Card (RAIC)

• Expiration Based on Last Renewal Date
• Période de validité = 60 mois
• Disponible = 180 jours
• Expiration imminente = 180 ou 90 jours

Aviation Document (Canada)

• Expiration on First of Next Month
• Validity period = 120 months
• Available = 90 days
• Expiring soon = 90 days

The Nabu Pro platform allows supervisors to include fillable PDFs in the Reference Material when creating and editing a training or a document. This allows users to fill-in the required PDF documents directly from their device, without needing to convert the files or print them on paper beforehand.

Using a Fillable PDF in Nabu Pro

The video above provides an example of the user experience when submitting an external training made with a fillable PDF, as well as the experience of a supervisor reviewing it.

To learn how to create a fillable PDF, refer to our quick guide on the Nabu Pro blog.

When you attempt to add theory slides to your internal training courses, the process may fail. When this happens, an error message appears at the top of the window to indicate that the operation has failed:

There are many reasons why this can occur. Here are the most common causes:

• Very large file size
• Presentation with multiple hundreds or thousands of pages
• Corrupted file

If the problem is not related to your internet connection, there is likely a compatibility issue with the PDF.

How to make your PDF file compatible

The following section provides resources and tips that can help to fix a problematic PDF file. Here are best practices:

• Use Standard Fonts: Stick to standard fonts (like Arial, Times New Roman, and Helvetica) that are widely supported to avoid compatibility issues.
• Reduce Image Resolution: Lower the resolution of images to reduce file size. Use JPEG or JPEG2000 compression to reduce the size without significantly affecting quality.

Adobe Acrobat

If you have a license for Adobe Acrobat Pro, there are multiple tools or options you can try that can help make your PDF file compatible for upload to our platform:

• Create a new PDF: Open the PDF, then go to File > Export To > PDF, and save the file as a new PDF.
• Optimized PDF: Open the file in Adobe Acrobat, go to File > Save As Other > Optimized PDF, and check the “Optimize for Fast Web View” option.
• PDF/A Standard: A standardized version of the PDF designed for long-term archiving, which ensures maximum compatibility. Go to File > Save As Other > Archivable PDF (PDF/A).
• Compress the PDF: Go to File > Save As Other > Reduced Size PDF, then follow the prompts to save the compressed version of the PDF.
• Convert the PDF: If the above steps don't work, you can try converting the PDF to another format (like a Word document or PowerPoint), then re-saving it as a PDF.

Alternatives to Acrobat

We recommend the following online tools for customers who do not have access to Adobe Acrobat Pro:

• PDF24 tools
  • Optimize PDF is ideal for small presentations with high quality images that may have been corrupted.
  • Compress PDF is ideal for large files and PDF documents with multiple hundreds of pages.
• I Love PDF
  • Repair PDF is ideal for small presentations with high quality images that may have been corrupted.
  • Compress PDF is ideal for large files and PDF documents with multiple hundreds of pages.

If none of the solutions provided above resolve your issue, please contact us directly at support@nabupro.com.

Supervisors have the ability to manipulate the data presented in the custom reports generated in the Reports section. This allows administrators to customize the reports' data, view and format to better suit their needs and to reveal useful information.

Report Parameters

Starting a report will open the report's information page. You can find the report parameters located at the top of this window :

Use these parameters to specify which type of data should be included when you run the report.

Column Sorting & Filtering

Once generated, the report appears on the page and presents the data entries in a table format. The different icons located next to the column titles will allow you to further customize your report view.

It is possible to sort the data presented by the values for a specific column, either in ascending or descending order, by clicking on the sorting button (). This will re-arrange the data presented in alphanumeric order, starting with numbers.

Additional filters can be applied to columns that feature the filter button (). This allows supervisors to dynamically modify which entries are presented in the report. Clicking on the button will open a small modal, allowing you to select the entries you want displayed in the report.

Grouping

Some reports provide supervisors with the capacity to modify their presentation format by applying the grouping function. When available, you will find this option in the upper-right corner of the report table :

Applying grouping to the report will re-organize the entries to reunite them based on the selected criteria. Doing so will reveal new row summaries for each group, which display aggregated information without requiring manual calculations.

When grouping is applied, it is possible to display only the summary information for each group by clicking on the Show Summary button that appears to the right of the grouping selection pane.

Nabu Pro allows supervisors to customize their reporting section to better suit their needs and save time. This can be achieved by creating custom reports, which can be organized to match user preferences and can be shared with other supervisors within the platform.

Saving a Custom Report

It is possible for supervisors to create custom reports based off the existing report types available by default.

To do so, open the report type you wish to customize. Select the report parameters you want to include and then run the report. Once this is done, head over to the page options and select Save. Enter a name for your custom report and add details if relevant. This function will keep the current report parameters saved and will allow you to access it again quickly.

Once saved, your custom report will be added to the My Custom Reports section of the Reports page.

Managing Custom Reports

The My Custom Reports section allows supervisors to quickly access and manage their saved reports.

To adjust the order in which saved reports appear, simply grab the report by clicking on the selection icon () and drag it to the desired position.

Additional information and functions can be found by clicking on the Details button. Clicking on the arrow button ( ) will reveal additional options. From here, you can share the saved report with another supervisor within the application or delete it.

Some of the reports available within the Nabu Pro application will display boxplot charts when sufficient entries are included :

Boxplot charts are used to visually display the distribution of data sets based on five main values :

1. Median: The middle value of the dataset.
2. First quartile (Q1): The middle value between the smallest number and the median of the dataset.
3. Third quartile (Q3): The middle value between the largest number and the median of the dataset.
4. Minimum: The smallest value from the dataset that is not an outlier.
5. Maximum: The largest value from the dataset that is not an outlier.

Outliers

Data entries are considered as outliers if they fall outside a certain range, which is determined by the interquartile range (IQR) of the dataset. This value is equivalent to the difference between the first and third quartiles (Q1 - Q3). Once the interquartile range value is known, it is used to calculate the values within which data entries are not considered as outliers by using the following formulas :

• Upper limit: Q3 + (1.5 * IQR)
• Lower limit: Q1 - (1.5 * IQR)

These values are used to determine the minimum and maximum values for the boxplot chart. The minimum value will be the lowest value from the dataset that is larger than the lower limit, and the maximum will be the highest value that is smaller than the upper limit. All other values which happen to be greater than the upper limit or smaller than the lower limit will appear as outliers in the boxplot chart.

Insights

Using the values identified within the boxplot chart, it is possible to extract useful insights about the dataset being considered. The following are examples of observations that can be made with ease :

• Roughly 50% of entries are located above and below the median.
• Roughly 25% of entries are lower than Q1 and 75% are larger.
• Roughly 75% of entries are lower than Q3 and 25% are smaller.
• Roughly 50% of entries are within the interquartile range box (between Q1 & Q3)
• If the boxplot has a large spread, there is more variance in the dataset.
• If the interquartile range box is not centered between both whiskers (min & max), the dataset is skewed.
• If the 4 main sections of the boxplot are uneven in size, this suggests that there is more variance within at least one of the quartiles.

Many regulatory entities will require businesses to update their company documentation following any relevant change to their operating procedures. The adoption and trasition to the Nabu Pro platform for compliance management activities should therefore be addressed in your updated company documents.

The templates below should provide relevant examples of the most common adjustments required, based on your industry :

Aviation & Aeronautics Operations :

Chapter - Operational Control System

• Section - Dissemination Procedures for Operational Information:

  The company will disseminate operational information to pilots and other employees by company Operational memos via the Nabu Pro software. The system will track unread and all read confirmations.

Chapter - Training

• Section - Training Records:
  1. The company will maintain a record of all training for three (3) years after the date of the check using the Nabu Pro software.
  2. To evaluate each trainee after completion of the ground training program, a comprehensive exam on each subject will be administered. The company will be using the Nabu Pro Software to administer and/or track the different training required.
  3. All training documents and forms will be signed and dated by the trainee and the chief pilot (or by a pilot delegated by the chief pilot). As well, all exams will be corrected to 100% by the Nabu Pro software or by the chief pilot.
  4. (If you are using trainings provided by Nabu Pro) - In your list of trainings, add "(Nabu Pro)" after the title of your courses that use Nabu Pro training materials.

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